Role: Assistant, Human Resources

The Person Office (HR) Admin Assistant supports the Person Office Manager in the daily administration of HR policies, processes, and procedures and performs a variety of tasks. The primary duty is to collect and manage all employment data and support the hiring, training, and lifecycle of all employees. This role supports the local Person Office in:

• Compliance
• Training
• Employee relations
• Mission initiatives
• Other HR functions as needed

Key Responsibilities:

• Support internal and external inquiries and requests related to HR
• Maintain paper, digital, and electronic employee records (including W/C and leave requests)
• Enter and update employee records in HRIS (SuccessFactors) and/or ADP
• Receive pre-employment requirements from new hires
• Ensure complete submission of requirements before first pay
• Generate various reports as needed
• Act as first point-of-contact for employee inquiries

Required Skills/Abilities:

• Excellent organizational skills and attention to detail
• Ability to operate general office equipment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite or similar software
• Ability to maintain confidentiality
• Timeliness and detail orientation
• Sense of urgency

Education and Experience:

• At least 1 year of experience in Administration or as an HR Specialist
• Experience in associate relations, learning and development, and high-volume recruiting preferred
• Problem-solving and conflict resolution skills required
• Associate’s or Bachelor’s degree in HR preferred (or equivalent experience)

Physical Requirements:

• Frequently required to sit, talk, and hear
• Occasionally required to walk, use hands/fingers, and reach
• Vision requirements include close vision and ability to adjust focus

Additional Skills and Competencies:

• Computer Literacy
• Communication
• Records Management
• Handling Confidential Matters
• Documentation and Reports