Job Summary

1. Petty Cash Custodian

   • Ensures that each reimbursed expense is valid, appropriate, reasonable, and for company purposes only.
   • Verifies reimbursement requests and ensures consistency with standing policies.
   • Ensures proper signatures for authorization.
   • Replenishes petty cash fund.
   • Maintains a record of all related documents and necessary reimbursements.
   • Ensures enough available petty cash funds.

2. Maintenance of Company Books

   • Cash Disbursement, Journal, Cash Receipts and Sales Book, Ledger, Purchase Book.
   • Writes accurate information into the registered books of accounts.
   • Coordinates with Finance Supervisor and Finance Manager for entries in manual books.

3. Facilitation of Company Billings

   • Facilitates Intellicare billings by coordinating with CompBen Officer and checks accuracy of SOA.
   • Updates and monitors employee eligibility.
   • Monitors monthly charges for Internet, telephone, cellphone (Globe and PLDT), electric, and water bills.

4. Verification of Liquidations

   • Checks and validates employee liquidations including allowances, expense reimbursements, and Motivational Budget.

5. Employee Documentary Requests

   • Processes employee requests for certification (e.g., HDMF corrections).
   • Attends to inquiries regarding statutory contributions (SSS, PhilHealth, HDMF, etc.).

6. ONEHUB

   • Obtains necessary data from Finance Manager to generate OneHub information.
   • Inputs individual contributions into ONEHUB system.
   • Uploads information for verification and facilitates payments through bank-linked system.
   • Prints receipts from UnionBank and files them.
   • Submits accurate remittances on time.

7. Government Reportorial Requirements for New Hires

   • Checks BIR Forms 1902 and 2305 for submission.
   • Prepares approved TIN numbers for new employees.
   • Obtains SSS numbers and prepares R1A reports for SSS.
   • Prepares ER2 reports for PhilHealth and transmittal reports for HDMF/Pag-IBIG.
   • Submits completed forms within 30 days of employment.

8. Facilitation of SSS Benefits Claim & Reimbursement

   • Handles sickness and maternity claims and reimbursements.

9. Processing Documents for City Hall and PEZA

   • Facilitates renewal of permits and licenses.
   • Processes necessary papers with PEZA.

Skills & Expertise

• Bachelor’s degree in Accountancy or Management Accounting.
• 6 months to 1 year experience in Accounting or related work.
• Proficient in Office Suite and Business Software Applications (Finance).